Recognition of Prior Learning Procedures

These procedures are governed by the Recognition of Prior Learning Policy.

2.1 Applications for entry/admission that involve consideration of RPL to meet entry requirements should be submitted in accordance with standard processes applicable to that particular course and mode of entry.

3.1 The Course Coordinator is responsible for assisting applicants to identify the learning or competency outcomes associated with their prior learning and identify areas where claims for credit might be made.

3.2 An international student applying for RPL at admission:

1. should apply directly to Global and Education Pathways at the time of application;
2. decisions concerning international student applications will normally be made prior to the student’s first enrolment at ACU.

3.3 Applications for RPL for credit purposes lodged after admission by students must:

1. be submitted to the School Office using the relevant form;
2. identify the previous learning for which credit is sought;
3. identify the corresponding ACU unit(s); and
4. include supporting evidence in accordance with section 4.

3.4 Applications for RPL for credit purposes should be submitted:

1. at least 4 weeks before the commencement of any study period if the outcome of the decision is to be notified before commencement of that study period; or
2. no later than the census date in the first semester of the student’s enrolment in the course.

4.1 An application must be accompanied by supporting documentation which includes evidence which clearly identifies the applicant’s previous learning, indicating the knowledge, skills and experience acquired and the time at which they were acquired.

4.2 For formal learning, the following evidence must be provided:

1. for units completed at ACU, the unit code, unit name and year completed detailed on the relevant form;
or
2. certified copies of academic transcripts and unit results, together with an official explanation of the grading system used; and
3. where the credit is not based on an articulation agreement, the appropriate sections from the official unit outlines including learning outcomes, topics, unit workload (e.g. contact hours) and assessment for the year in which the unit was passed; and
4. where applicable that the unit(s) fully or partially meet the requirements of a program of study leading to registration or accreditation in Australia.

4.3 For non-formal learning, the following evidence must be provided:

1. a statement that individually addresses each learning outcome for every unit for which credit is sought; and
2. a certified copy of a statement of satisfactory completion of the study offered by a professional body, enterprise, or other provider; and
3. a statement of the objectives, learning outcomes, content of the course and of any assessment completed; and
4. details of the contact hours of the course; and
5. information on the course presenter/s and their qualifications.

4.4 For informal learning, the following evidence must be provided:

1. a statement that individually addresses each learning outcome for every unit for which credit is sought;
and all, or a combination of, the following
2. a detailed curriculum vitae and a letter of support from an appropriate person/organisation who/which can verify relevant details; and/or
3. certificates, reports, testimonials or affidavits relating to the applicant’s learning, skill or competency; and/or
4. certified supporting statements from employers; and/or
5. if the applicant has been self-employed, a copy of the ABN registration and a letter from an accountant or solicitor certifying the nature of the business and the period during which the applicant has been engaged in the business; and/or
6. examples of the applicant’s work drawn from the workplace, social, community or other settings in which the applicant applies their learning, skill or competency; and/or
7. reflective papers, journals, portfolio or a statement that relate/s the applicant’s prior learning to the learning or competency outcomes for which recognition is sought.

5.1 Direct Admissions will apply any relevant credit for cohorts articulating from an ACU College pathway program.

5.2 Global and Education Pathways will apply credit at point of offer for international applicants where there is an established:

1. articulation agreement with an agreed credit articulation matrix; or
2. a Faculty approved credit articulation matrix; or
3. where no articulation agreement exists, after referring the application to the relevant Course Coordinator for assessment.

5.3 Student Administration may apply credit as a result of a course transfer in the following circumstances:

1. from a double degree program to a component single degree of that program or vice-versa; and
2. between a designated suite of courses, or courses within a qualification pathway.

5.4 Where credit is applied as a result of a course transfer under section 5.3, Student Administration must:

1. apply credit in accordance with the course rules of the current program; and
2. only grant specified credit for the completion of the same unit, or a unit identified as equivalent; and
3. where academic judgement is required obtain approval from the Course Coordinator.

5.5 Any variation from an executed articulation agreement or approved Faculty credit articulation matrix will be sent to the relevant Course Coordinator for decision.

6.1 The assessment of RPL for credit lodged after admission will be undertaken by the Course Coordinator who will:

1. verify any units claimed to have been completed at ACU on the student system; and
2. undertake an assessment of the application based on the information provided in regard to the specific professional requirements and learning and competency outcomes needed for credit to be granted for the particular unit or course in accordance with sections 6.2 and 6.3;
3. forward the application and decision to Enrolments and Scholarships for processing and recording on the student system; and
4. in the case of an international student the outcome must be notified to Global and Education Pathways.

6.2 The assessment of an application for credit based on formal learning should assess the comparability between the learning outcomes already achieved and the learning outcomes required by the unit(s) for which credit is sought by taking account of the following factors:

1. the AQF level of the study;
2. the objectives of the particular unit(s) and the methods adopted to achieve those objectives;
3. the equivalent full time study (EFTSL) value of the unit(s);
4. the complexity and depth of the unit material;
5. the methods of assessment in the unit(s); and
6. the currency of the learning.

6.3 The assessment of an application for credit based on non-formal and informal learning should assess the comparability between the learning outcomes already achieved and the learning outcomes required by the unit(s) for which credit is sought by taking account of the following factors:

1. the context of the learning, e.g. workplace experience, training experience or life experience;
2. the applicant’s knowledge, skills and experience;
3. the currency of the learning; and
4. the applicant’s ability to apply their learning.

6.4 The assessment of any application for credit on the basis of RPL will normally be finalised within 10 working days following the receipt of a complete application.

6.5 The Course Coordinator may invite the applicant for interview and may seek further information about any aspect of the application and supporting documentary evidence.

6.6 An applicant may be required to undertake an oral, written or practical assessment to determine the achievement of the learning or competency outcomes. Such an assessment:

1. should assess the applicant on a case study topic either agreed to by the applicant, or based on the applicant’s background; and
2. may have a scope greater than a normal final examination for the subject if aspects of the content of that subject are assessed by methods other than the final examination.

6.7 Any application for credit which is based on learning outside the time limit for credit specified in the Academic Regulations must be approved by the Executive Dean.

7.1 The Course Coordinator will forward the application for credit and supporting documentation to Enrolments and Scholarships including advice of the decision.

7.2 Enrolments and Scholarships will:

1. advise the applicant in writing of the decision and the appeal processes where relevant; and
2. record the grade in the student system in accordance with the Academic Regulations.

7.3 Applications for credit submitted by a student and the supporting documentation will be placed on the student’s file and will be disposed of according to the University's Retention and Disposal Schedule.