Dealing with Instances of Fraudulent Information Policy

This policy provides the framework for maintaining coordinated and consistent practices for dealing with instances of fraudulent information provided to Australian Catholic University (ACU) or representing ACU.

This policy applies in the event that fraudulent documentation has been provided, or is suspected to have been provided, to ACU, or representing ACU.

This includes information provided during admission processes, during current study, and the use of ACU documents (for example testamurs, academic transcripts or ID cards) by:

1. an applicant; or
2. a current or former student; or
3. a person claiming to be a current or former ACU student.

Terms used in this policy and associated procedures are consistent with the ACU Glossary of Terms. The following specific definitions also apply:

Fraudulent information includes any information (in print or digital format) that is intended to deceive or to dishonestly gain a benefit which is inclusive of, but not limited to:

1. altering, falsifying, concealing or fabricating any document; and/or
2. providing false or misleading information.

4.1 Where it is suspected that fraudulent information has been provided to ACU, or representing ACU, the matter will be in accordance with the Dealing with Instances of Fraudulent Documentation Procedures.

4.2 Where it is determined that fraudulent information has been provided to ACU, or representing ACU, the Academic Registrar may impose penalties in accordance with the Dealing with Instances of Fraudulent Documentation Procedures or may refer the matter to be dealt with under another process, either internal or external to the University.

5.1 Where it is determined that fraudulent information has been provided, the Academic Registrar will:

1. ensure that any findings and the penalties imposed under this Policy are recorded on the University Register of Instances of Fraudulent Information;
2. advise any relevant officer or section of the University that may need to take action as a result of the decision;
3. where an ACU student file exists, record details of the case on that student’s file;
4. advise ACU’s Privacy Officer and inform appropriate Authorities or Regulators, relevant professional accrediting bodies, or affected organisations (which may include the disclosure of relevant personal information associated with the findings). Such disclosures will be in accordance with ACU’s obligations under the Privacy Act 1998; clause 5 of its Privacy Policy; and any statutory reporting obligations.

5.2 An annual summary of instances of the provision of fraudulent information and the penalties imposed will be tabled at Academic Administrative Committee (AAC) for noting at the first Academic Board each year.